---
title: My time card, clocking in and time off
slug: my-timecard-and-time-off
category: Payroll & Time Tracking
url: https://alaga.io/help/article/my-timecard-and-time-off
audiences: staff, manager, business_owner
updated: 2026-10-23
source: Alaga Help Center
---

# My time card, clocking in and time off
This article is for staff. It covers your own hours and time off. Managers approving hours should read [Time tracking and running payroll](/help/article/time-clock-and-payroll-runs).

## Clocking in

The time clock is the clock icon in the bar at the top of every page. It says **Clocked Out**, **Clocked In**, **On Break** or **On Lunch**.

1. Click the clock icon. The **Time Clock** box opens.
2. Optional: type a **Job Code**, such as grooming or front desk.
3. Press **Clock In**.

You only see the clock if you are on the team list as a staff member.

**At a shared station:** unlock the station with your 4-digit PIN first. The station is then signed in as you, so the clock records your hours. Lock the station when you walk away. See [Setting up Station Mode](/help/article/station-mode-setup).

**"The time clock is only available in the office":** your business only allows clocking in on office computers or the office network. Clock in at work, or ask your manager.

## Breaks

While clocked in, open the clock:

1. Choose **Break** or **Lunch** under **Break Type**.
2. Press **Start**.
3. When you are back, press **End Break** or **End Lunch**.

Your break time is taken off your hours automatically when you clock out.

## Clocking out

Open the clock and press **Clock Out**. Your shift is sent to your manager for approval. **Only approved shifts are paid.**

**Forgot to clock out, or forgot to clock in?** You cannot fix it yourself. Ask an owner or manager. They can clock you out, edit the times, or add the shift for you.

## My Time Card

Open the clock and press **View My Time Card** at the bottom.

The **Time Card** tab shows:

- A period picker: **Current Week**, **Last Week**, **Current Month** or **All Time**
- **Total Hours**, **Break Time**, **Shifts** and **Avg per Shift**
- Every shift with clock in, clock out, break, hours, job code and status

A **No break** tag means the shift was over 6 hours with no break logged.

If you see a **Submit Timecard** button, some finished shifts are still drafts. Press it to send them for approval.

The **Pay History** tab lists each payroll run you were in. Open one to see your regular and overtime hours, base pay, overtime, commission, tips, adjustments, gross pay, deductions and net pay. Alaga does not take out taxes. Your paycheck may differ.

## Requesting time off

Sidebar: **Calendar**, then **My Time Off**.

1. Press **Request Time Off**.
2. Pick the **Start Date** and **End Date**. You cannot pick a day in the past.
3. Choose the **Request Type**: **PTO (Paid Time Off)** or **Sick Time**.
4. Add a **Reason (optional)**.
5. Press **Submit Request**.

Your owner and managers get a notification. You get one when it is approved or denied.

The page has three tabs:

- **Balances** — your PTO days and sick days, how many are used and how many remain. "No PTO allocation configured" means your manager has not set your yearly days yet.
- **Pending** — requests waiting for approval. Press **Cancel** to withdraw one.
- **History** — past requests and their decisions.

You can ask for more days than you have left. Your manager sees a warning and decides.

Once time off is approved, it shows on the team schedule, and anyone booking you for those days is stopped with a warning. Only someone allowed to override scheduling conflicts can book over it.

## If something is missing

- **No clock in the top bar, or "No Employee Record Found":** you are not set up as a staff member at this business. Ask the owner.
- **My Time Off is not in the sidebar:** same reason.